The Solution
With more than 5,000 items/documents to migrate, it was likely that SharePoint’s lists and libraries would not be able to cope with such a large quantity of content. Restructuring would be needed to manage this process. Long folder or file path names were everywhere, all of which needed to be shortened for ease of management. Missing or restricted permissions also made certain folders and files complex to handle.
Transparity used our custom solution, ‘The Hub Intranet’, to create several dedicated SharePoint hub sites so that each individual Concern directorate, function and department had a consistent brand, navigation and search experience to find the information it needed. Google analytics was used site-wide for a richer analytics experience, while all pages were translated into French to meet the needs of Concern’s official corporate languages of English and French.
This intranet provided a central location for all Concern employees to conveniently and quickly access the information they required in their daily tasks and roles. Crucially, this user experience was designed to remain consistent across all areas of the intranet, both on Teams and SharePoint sites, ensuring that all those involved could navigate, discover and action necessary tasks regardless of where or how they work. Consideration was also made to offer a positive user experience for all users in low bandwidth geographical areas, so they would always feel connected.
Along the way, we conducted focused workshops alongside Concern’s team to check that existing requirements were on track and being fulfilled, while also ensuring any new or changing requirements were recorded and addressed. We also provided recommendations for governance and compliance throughout the project, with regard to retention periods for policies and labels, sensitive information and sensitivity labels, data Loss prevention rules, Microsoft 365 security protocols and the external sharing and distribution of files/folders.
